Payables Management in Microsoft Dynamics GP

Version Details This course is designed for customers who are interested in learning Microsoft Dynamics GP 2018. It not only covers the features in Dynamics GP 2018, but also the important capabilities of Dynamics GP in general. Overview The one-day Microsoft Dynamics GP Payables Management course examines the accounting cycle and the processes required to enter vendor invoices and process checks. This course also shows you how to perform additional functions such as adjustments, prepayments, month-end closing, and cash flow control. _ A thorough understanding of these topics allows for capitalizing on vendor discount dates to reduce accounts payable liabilities and easily select the right vouchers for payment by date, vendor, number, or custom query to control cash outlay. This course also provides guidance on how to define default values that automatically populate data fields and how to gather the information needed to make better business decisions by exploring powerful inquiry and lookup functions. Audience Profile This course is intended for customers wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Microsoft Dynamics GP Payables Management. The class is targeted toward data entry clerks, administrators, office managers, CEOs, and consultants who need to understand the technical aspects of Payables Management and gain foundational knowledge of the application functionality. Prerequisites Before attending this course, students must have: •A working knowledge of Microsoft Windows •Knowledge of basic accounting principles At Course Completion After completing this course, students will be able to: •Set up Payables Management and identify the customizable options available in the setup windows. •Perform all Payables Management related data entry functions including vendor invoicing, check processing, recurring vouchers, and manual checks. •Select documents for payment and make appropriate adjustments to payment amounts prior to check processing. •Correct input errors using the Edit Transaction Information window. •Perform maintenance on Payables Management documents and other records such as vendors and recurring invoices. •Understand the steps and requirements to void checks and invoices. •Use inquiries or print reports to verify data and perform financial analysis for audit trail purposes. •Identify the impact of Payables Management on other areas of Microsoft Dynamics GP. Course Outline Module 1: Overview and Setup Procedures This module discusses the necessary setup options to start using Payables Management in Microsoft Dynamics GP. It discusses the general setup windows, and also key record setups including vendors and vendor classes. Lessons •Features and Benefits •Payables Management Setup •Payables Setup Options •Vendor Class Maintenance •Vendor Class Accounts Setup •Vendor Maintenance •Vendor Maintenance Options •Vendor Address Maintenance •Vendor Account Maintenance •Beginning Balances •Vendor History Lab : Payables Management Setup Lab : Setting up a New Vendor Class Lab : Setting up a New Vendor Module 2: Daily Procedures This module explains the different types of transactions that can be entered in Payables Management. Transactions discussed include invoices, credit memos, debit memos and scheduled payment invoices. Lessons •Batch Entry •Payables Transaction Entry •Scheduled Payments Entry •Post Scheduled Payments Lab : Enter an Invoice Lab : Enter and Pay an Invoice Lab : Enter a Credit Memo Lab : Payables Scheduled Payments Module 3: Entering Payments This module explains how to enter payments made to vendors. It discusses entering manual payments and generating checks to pay vendors. Lessons •Payables Manual Payment Entry •Computer Checks - Select Checks •Edit Payables Checks •Edit Payables Check Batches •Print and Post Checks •Apply Payables Documents •Batch Recovery Lab : Manual Payments, Credit Card Lab : Manual Payments, Enter a Prepayment Lab : Select Checks Lab : Edit Payables Checks; Adding a Payment Lab : Edit Payables Checks; Removing a Vendor/Voucher Lab : Printing and Posting Checks Lab : Applying Payables Documents Module 4: Intercompany Transactions This module discusses the capabilities and use of intercompany transactions in Payables Management. Lessons •Define Intercompany Relationships •Enter Intercompany Transactions •Post Intercompany Transactions in General Ledger •View Intercompany Transactions in Inquiry Module 5: Maintaining Records This module focuses on how to manage vendor relationships and the transaction data that you collect from purchasing transactions. Also included in this module is information about reporting and inquiry on vendors and transactions that are associated with purchasing. Lessons •Vendor and Transaction Holds •Void Open Payables Transactions •Void Historical Transactions •Edit Payables Transactions •Change or Delete Vendor Records •Remove History •Reconcile •Use Inquiries •Report Options and Printing •Report Groups Lab : Transaction Holds Lab : Void an Open Transaction Lab : Void a Historical Transaction Lab : Edit Transaction Information Lab : Delete a Vendor Lab : Remove History Module 6: Period-End Procedures This module discusses period-end closings and the recommended steps that must be completed at each closing. Many of the steps are optional. Lessons •Closing a Period •Close the Calendar Year •Close the Fiscal Year Lab : Close Fiscal Periods Lab : Year-End Closing